The Right Small Office/Home Office Printers

!±8± The Right Small Office/Home Office Printers

Choosing an output device (notice I did not say "printer") is an arduous task indeed: inkjet, laser, LED, 3-in-1, 5-in-one, 7-in-one, photo printers, MFPs..... the choices are seemingly endless.. To make matters worse, the employee at the big retail/computer/electronics store has held the job for less than a week and is a lot more knowledgeable about PlayStation than anything else. So what do you do? Here's a little quick guide to help you sift through most of the choices.

These tips are based on how much paper you use per month. If you do not know (I wouldn't if somebody asked me), then think of how often you buy paper and how much; then divide by the appropriate timeframe. Regular office paper (A4, letter- or legal-size) normally comes in 500-page reams or 2500 or 5000-sheet boxes. If you buy a 2500-sheet (5 ream) box once a quarter, you therefore use 833 sheets per month.

A - Less than 50 sheets per month: Get as cheap an inkjet as you can - just make sure there are store-brand or knockoff cartridge brands readily available so you can purchase those as soon as the warranty on your printer runs out. If your printer dies, DO NOT fix it: it will be cheaper to get a new one (which will come with a new cartridge pack). I would personally buy a "multi-function" with a flatbed scanner, as they are now quite cost effective. The more mainstream the brand, the more retailers carry it, the better.

B - 50 to 250 sheets per month: If your usage dictates that you need colour and/or a multi-function (any combination of 2 of the following: printer/fax/scanner/copier), then definitely get a multi-function inkjet. However, before you do, do some research (15 minutes on the internet) to determine how much cartridges cost and what their yield (how many pages you can get out of them) is. If a cartridge costs and yields 450 sheets, it will start getting expensive. If you do not need anything other than straight B/W printing, then get an entry-level laser/LED printer. They now come with a very good price tag (under 0) and are very cost-effective.

C - 250 to 1000 sheets per month: In this case, there is no doubt you need to get a laser or LED since it does not make any kind of sense to get an inkjet - the cost will be much higher. If you can, try to get a Multi-function, but remember to do your homework on cartridge cost vs. yield - and do not let the comparatively lower cartridge cost fool you (a 0 cartridge with a 5000 page yield is a lot better than a 0 cartridge with a 1000 page yield). Also, get a system that is suited to your primary application: do not get a fax-based system if 90% of your usage will be copying.

D - Over 1000 sheets per month: In this case, your best bet is to call 3 or 4 office-equipment providers, as they will guide you towards the best choices according to your needs. Just be sure to get 3 or 4 quotes (just to keep them honest) and get an all-inclusive service contract; they include toner and all your services and are typically cheaper (at this stage) than buying toner alone for a laser system.

A few parting words: These tips are for basic office use only; if you need oversize paper (11x17 or A3), o photo-quality finishes for pre-press, these tips are not for you. Also, I do not recommend refilling laser cartridges, as the systems themselves are somewhat of an investment and can be picky. For inkjets, however, since the machines themselves are almost disposable nowadays, it should not be a major issue.

The Right Small Office/Home Office Printers

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Advantages Of Using 11X17 Laser Printers In The Office

!±8± Advantages Of Using 11X17 Laser Printers In The Office

An ever increasingly popular fixture in modern business offices are the larger 11x17 laser printers (11 inches by 17 inches), also known as tabloid printers, as they the size of a tabloid sized newspaper. These larger and high quality laser printers are not only very fast but also give the user the option to print out poster-sized documents, which are often needed around the office. These printers have eliminated the need to shrink down your documents to the letter sized paper of smaller printers.

You can purchase 11x17 laser printers in both color and black and white models. The only downside to printing in color can be the amount of toner used and the cost of the replacement toner cartridges. For this reason you should research the various makes and models available and not only the cost of the printer but also the cost of replacement toner cartridges (the choice is very large), before you make your final decision. Most color printers will have the option to print in black and white too, so these prove to be the most popular as it still gives you the option to save money on toner, while still having the option to make high quality color poster sized documents when desired.

In general these larger printers come in a freestanding tower that is placed on the floor, which helps saving on desk space. They are specifically designed with office use in mind so come with many additional handy office use features. Very few come without a photocopier facility and most also come with a fax feature often including multiple phones so you can have more than one fax number working off the one machine. Other useful features that one should consider while comparing makes and models include maximum paper capacity, i.e. how many sheets can placed in the paper drawer in preparation, very important in bust offices (you do not want to be loading paper in every other day after all ). Inbuilt scanners are a common feature too and are of course exceptionally useful. USB ports are available on many models and have multiple uses that can increase the efficiency of the workplace. The USB port can be used to print documents from mobile memory sticks or any mobile hard drive with a USB port (such as many phones and MP3 players), and also give the added advantage of being able to scan direct to the USB port so it can be downloaded to those same data storage devices. Whatever the office needs there are 11x17 laser printers to suit.

Advantages Of Using 11X17 Laser Printers In The Office

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